Biomedical engineer

Register equipment, print QR labels, work repair orders with parts and downtime, and run preventive maintenance.

Biomedical engineer

Who this is for

You look after the medical equipment: monitors, ventilators, pumps, defibrillators, autoclaves, analysers and imaging machines. Your role is Biomedical engineer. You have the equipment.manage permission, so you can keep the equipment register, preventive-maintenance (PM) schedules and the spares store. Your daily work is the work orders assigned to you. You don't see patients or test orders.

What you see

Note: As a staff-tier user, Orders lists the work orders assigned to you or created by you. Managers see all of them.

Your day

1. Start. Open Orders. Critical and high-priority jobs are listed first, and overdue due dates are red. Check Notifications for new assignments and PM work orders.
2. On the floor. Scan each device's QR to open its page, then work the job: parts, notes, labour, downtime.
3. PM rounds. Do the preventive work orders created by your schedules, then run Biomedical Equipment Preventive Maintenance with Start inspection on the device.
4. End of day. Complete what's done, put waiting jobs On hold with a comment, and restock parts that came in.

Step by step

Register equipment and print its label

1. Go to More → Equipment and tap + Add.
2. Enter Name, Category, Serial number, Location and Purchased. Leave Tag (blank = auto) empty to get the next tag, such as AST-0006.
3. For meter-based service, set Meter unit (optional) (for example hours or cycles) and the Current meter reading.
4. Tap Save. On the equipment page, tap Print label and stick the QR on the device. Print QR labels on the list prints a whole sheet.

Work a repair order

1. Open the order from Orders, or scan the device and pick it under Work orders.
2. Under Update, set Status to In progress and tap Save. The start time is recorded.
3. Parts & cost: choose a stocked part (the list shows how many are in stock), enter the quantity and tap Add part. Stock is taken off automatically. For a part you don't keep in stock, choose Custom / not in stock… and enter a Custom name and Unit cost. The ✕ next to a part removes it and puts the stock back.
4. Post progress in Comments (for example "Awaiting pump head from vendor") and use On hold while you wait.
5. To finish, set Status to Completed, fill in Work done (required to complete), Labor (min) and Downtime (min), then tap Save.

If the total cost (parts plus labour at the company rate) reaches the approval limit, or the job is critical and the company requires approval for critical work, you'll see Submitted for manager approval. The order waits as Awaiting approval until a manager approves it or sends it back. When it's completed, a device marked down goes back to Active, as long as no other open order still has it down. See wf-equipment-breakdown.

Set up preventive maintenance

1. Go to More → Maintenance schedules.
2. Pick the asset and enter the Task (e.g. Lubricate bearings) and any Instructions.
3. Choose Time-based (Daily, Weekly, Monthly, Quarterly or Yearly, with a First due date) or Meter-based (Every (meter units), for example 250).
4. Set the priority, the assignee and Lead days (to create the work order early), then tap Add schedule.

Due schedules create preventive work orders every hour. Generate due work orders now creates them straight away. Use Pause / Resume for equipment that is out on loan or awaiting condemnation.

Log a meter reading

On the equipment page, under Meter, enter a New reading and tap Log reading. A reading can't go below the current one. If a meter-based schedule is now due, a work order is created.

Manage spares

In More → Consumables & spares, tap Add part (SKU, name, unit cost, In stock, Reorder at, Bin / location). Use Restock with + qty when stock arrives. Low stock only shows the parts at or below their reorder level.

What you can't do

Try it

Sign in as bme@hospital.test with the password password. Open Orders and the in-progress job Infusion pump occlusion alarm keeps triggering. Add ECG electrodes as a part, then complete the job and watch Infusion Pump IP-14 go back to Active. Related: Work orders, Preventive maintenance.